Privacy Policy

Last updated: 2026-02-01

Kottapalli Conservation Foundation, operating under the name Bharat Virasat, (“we,” “our,” or “us”) is a registered Section 8 company incorporated under the Companies Act and operating in India. We are committed to protecting your privacy and ensuring transparency in how we collect, use, store, and protect your personal information.

This Privacy Policy explains how we handle personal data of visitors and users (“you,” “your”) who access this website or interact with us online.

By using our website, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following types of information:

1.1 Personal Information You Provide

• Name

• Email address

• Phone number

• Postal address

• Donation details (amount, transaction reference; we do not store full payment card details)

• Information submitted through contact forms, event registrations, volunteer sign-ups, or newsletters

1.2 Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address

• Browser type and version

• Device information

• Pages visited and time spent

• Referring website

• Cookies and similar tracking technologies

2. How We Use Your Information

We use your information for the following purposes:

• To provide and maintain our website

• To respond to inquiries and communications

• To process donations and issue receipts

• To manage volunteers, events, and programs

• To send newsletters or updates (only if you opt in)

• To comply with legal and regulatory obligations

• To improve website performance and user experience

3. Legal Basis for Processing (GDPR – EEA & UK Users)

If you are located in the EEA or the UK, we may process your personal data under one or more of the following legal bases:

• Your consent

• Performance of a contract (e.g., processing a donation or registration)

• Compliance with legal obligations

• Legitimate interests (e.g., improving our services, preventing fraud)

4. Cookies and Tracking Technologies

We use minimal cookies and similar technologies to:

• Ensure website functionality

• Analyze traffic and usage patterns

• Improve user experience

You can control or disable cookies through your browser settings. Disabling cookies may affect certain features of the website.

5. Sharing of Information

We do not sell or rent your personal information.

We may share information only with:

• Trusted service providers (e.g., payment processors, email services) who process data on our behalf

• Legal or regulatory authorities if required by law

6. International Data Transfers

As an organization based in India, your data may be processed or stored in India or other countries where our service providers operate.

For users in the EEA and UK, we ensure appropriate safeguards are in place for international data transfers, such as standard contractual clauses or equivalent protections, where required by law.

7. Data Retention

We retain personal information only for as long as necessary to:

• Fulfill the purposes outlined in this Privacy Policy

• Comply with legal, accounting, or reporting obligations

When data is no longer required, it is securely deleted or anonymized.

8. Your Rights

8.1 India

You have the right to access, correct, or withdraw consent for the use of your personal data, subject to applicable Indian laws.

8.2 USA

Depending on your state of residence, you may have rights to:

• Access personal information we hold about you

• Request correction or deletion of your data

8.3 UK & EEA (GDPR Rights)

You have the right to:

• Access your personal data

• Rectify inaccurate data

• Request erasure (“right to be forgotten”)

• Restrict or object to processing

• Data portability

• Withdraw consent at any time

• Lodge a complaint with a data protection authority

To exercise your rights, contact us using the Contact US form available on this site.

9. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal data against unauthorized access, loss, misuse, or alteration. However, no method of transmission over the internet is completely secure.

10. Children’s Privacy

Our website is open for visitors of all ages. We do not knowingly collect personal data from children. If you believe a child has provided us with personal information, please contact us using the form available on this site so we can take appropriate action.

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. We encourage you to review their privacy policies.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last updated” date. Continued use of the website after changes indicates acceptance of the revised policy.

13. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us using the Contact Us page available on this site.